The Property Management Division is responsible for the acquisition, leasing, property management, valuation (appraisal), office surveying and mapping, and disposal of county real property. The Division acts as a lease administrator on properties leased from others and provides property management services on county-owned properties.
Property acquisition includes purchasing vacant land and/or buildings and leasing space needed to deliver Board-approved county services. The purchase or lease of land and/or buildings involves:
- Site search and selection.
- Negotiations of terms of sale or lease.
- Title reports.
- Appraisals.
- Surveys (i.e., environmental, topographic, boundary, and building, if any).
- Facility condition assessment (lease or purchase)
- The development of a purchase/lease agreement.
- Programming, planning and testing fit.
- Coordination of tenant improvements.
Leasing involves site search and selection, formal appraisal or comparative cost analysis, building surveys, negotiations, estimating and implementing building improvements, the development of a lease agreement, and establishing a payment schedule. This function also includes the county's acquisition of grant easements and permits to enter from other public agencies, non-profit agencies, or private parties. In all cases, there is a partnership with the client county agency so that the result, as approved by the Board of Supervisors, meets its needs.
Property Management
Whether for property the county has acquired or is letting to another party, Property Management is responsible for carrying out and/or ensuring compliance with the terms of leases and other real property agreements. The specifics vary from lease to lease but will include payment and adjustments for rents, taxes, utilities, etc.; assisting in the resolution of maintenance and building repairs; monitoring agreed-upon construction; integrated pest management; responding to health and safety issues; implementing energy policies; and establishing utility accounts. It may also include exercising options or negotiating renewals, first refusals, lease terminations, and required restoration.
Property Disposition and Lease of County Property (Revenue Leases)
State statutes and board policies govern the disposition of real property no longer necessary for county purposes. These specify both the process and minimum time spans required for each step. In addition, space on a county-controlled property, whether leased or owned, may be leased to other public agencies, non-profit agencies, and private parties. License agreements and permits to enter county space are also executed.
For questions regarding property management, contact (408) 993-4600.
